Hello Students!

On behalf of the SIGGRAPH Asia Student Volunteer program, I would like to invite you as a Student Volunteer in SIGGRAPH Asia 2015 Kobe, Japan. The time has come to put on a Student Volunteer shirt for the most innovative and prestigious conference on Computer Graphics and Interactive Techniques. I am pleased to announce the upcoming 8th SIGGRAPH Asia will be held in Kobe, Japan. Back for the 2nd time in Japan, this is anticipated to be the largest SIGGRAPH Asia event organized since 2008.

Computer graphics has constantly been at the forefront of technology development, making significant impacts across the industry by changing the way we think, work, and live. SIGGRAPH Asia has been able to reinvent itself each year, much like its host city, Kobe.

As a Student Volunteer, you will help support the conference venues such as Computer Animation Festival, Emerging Technologies and other SIGGRAPH Asia events, and you will have the opportunity to meet and learn from professionals, creators, educators, and visionaries. Additionally, the benefits you receive as Student Volunteers include a full conference pass to SIGGRAPH Asia 2015, exclusive access to Student Volunteer special sessions, and eligibility for complimentary housing in Kobe, Japan throughout the duration of the conference.

Do check the eligibility criteria before you apply and note that the application deadline is 30 June 2015, 23:59 UTC/GMT. Feel free to contact me for any queries pertaining to your potential participation.

Looking forward to seeing you in Kobe, Japan and welcome to SIGGRAPH Asia 2015!



Student Volunteers Chair

Hiroyuki Kubo
Nara Institute of Science and Technology


Sponsored By

Bandai Namco
Light Transport
Kobe Digital Labo
Polygon Picture Inc


SV (Student Volunteers) Eligibility Criteria

  • Be enrolled as a full-time tertiary or graduate student during some part of the - academic year, or alumni who graduated after 1 January 2013.
  • Arrive in Kobe, Japan on or before Sunday, 1 November 2015 and depart on or after Friday, 6 November 2015. Other arrangements for arrival and departure should be made by contacting the SV Chair or Co-Chair directly.
  • Be at least 18 years of age as of Sunday, 1 November 2015.
  • Present a current, government-issued photo ID, such as a driver's license or passport at SIGGRAPH Asia 2015 in order to receive your conference materials.
  • Be proficient in the English language.

TL (Team Leaders) Eligibility Criteria

  • Demonstrate outstanding abilities as a SV in at least one of the three most recent SIGGRAPH or SIGGRAPH Asia conferences.
  • Be organized, motivated, enthusiastic, and dedicated towards helping the conference run smoothly.
  • Be effective in managing large groups of people and performing well under pressure.
  • Be present in Kobe, Japan on Sunday, 1 November 2015 at 6pm for a TL dinner. (To be confirmed)

Deadlines & Important Dates 

Due to the high volume of applicants, we regret that we cannot accept any late applications. Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time. We cannot make any exceptions for students due to miscalculation of the application deadline. Thank you for your understanding.


12 June 2015, 23:59 UTC/GMT: Team Leader Applications Due

Only open to students who have previously served as SVs. Applicants must complete TL-specific essays in addition to the regular SV application by 23:59 UTC/GMT.


30 June 2015, 23:59 UTC/GMT: Team Leader Application Results Sent

Students will receive email notification at the same email address provided in their application.


30 June 2015, 23:59 UTC/GMT: Student Volunteer Application Deadline

Interested students are required to upload proof of full-time status (valid student ID, transcript, or proof of enrollment, etc.) and complete the application by 23:59 UTC/GMT.


31 July 2015, 23:59 UTC/GMT: Student Volunteer Application Results Sent

Students will receive email notification at the same email address provided in their application.


End September 2015: Housing Notifications Sent

Accepted 24-hour applicants who applied for housing assistance will receive notifications at the same email address provided in their application.



Serve the Conference

Commit 16 or 24 hours (approximately) of volunteer service to the conference (you can specify this on your application). Students who apply for 24 hours of service are eligible to apply for Housing Assistance and may also be eligible for special prizes and incentives that are not available to 16-hour volunteers.

Attend Mandatory Orientation

Sunday, 1 November 2015 (location and time will be announced in November). Please plan your travel to arrive in Kobe, Japan NO LATER THAN NOON on Sunday, 1 November 2015, so that you will be able to check in before this mandatory meeting time.

SIGGRAPH Asia 2015

All day, 2 – 5 November 2015
Depart the Kobe Convention Center no earlier than late evening (after 6 pm) on Thursday, 5 November 2015. We recommend that you stay until Friday, 6 November 2015 so you can celebrate a successful conference with your new SIGGRAPH Asia colleagues on Thursday evening.

Be Punctual

Arrive at the Student Volunteer Office at least 30 minutes before each of your scheduled shift times with a smile on your face and a passion to serve!

Examples of Student Volunteer assignments:

  • Monitoring doors
  • Checking badges
  • Assisting conference contributors at various venues
  • Providing general assistance for attendees in all areas of the convention center


Free SIGGRAPH Asia 2015 Full Conference Registration

Enjoy all of the sights and sounds of this amazing conference when you are off-shift!

Student Volunteer Special Sessions

Hear top professionals in the industry (and former Student Volunteers) speak about tips, tricks, and job opportunities at exclusive "Student Volunteers-only" sessions at SIGGRAPH Asia 2015!

S3 Résumé and Reel Review Sessions

Polish that reel and résumé, and get some professional feedback to land that dream job! Space is limited. This program is made possible by the SIGGRAPH Student Services Committee (S3).


Meet students from all over the globe who share your passion for computer graphics!

Other Surprises

You never know what's in store! From special guests to prizes, we are always up to something fun for our hardworking Student Volunteers!

24-Hour Student Volunteer Perks

In addition to the above benefits, 24-hour students are eligible to apply for Housing Assistance. They may also be eligible for special prizes and incentives that are not available to 16-hour volunteers.


Be prepared to handle expenses including, but not limited to:

  • Meals
  • Public transport or parking fees in Kobe, Japan
  • Travel to and from Kobe, Japan
  • Hotel and other lodging expenses


Housing Assistance

Volunteers who work at least 24 hours are eligible to apply for Housing Assistance to help defray the cost of attendance. Please be advised that funds are limited and support can't be guaranteed.


Submission Deadlines and Outcomes

Acceptance and Deployment
General Matters


Submission Deadlines and Outcomes

When is the deadline to submit applications to the Student Volunteers Program?

The deadline for all completed Student Volunteers applications are fixed at 30 June 2015, 23:59 UTC/GMT. You are encouraged to submit early to allow time for unforeseen circumstances that may delay your submission, including problems with your internet connection. Incomplete submissions will not be considered and all submissions must be made online.


How will SIGGRAPH Asia 2015 address network failures?

SIGGRAPH Asia 2015 is only responsible for the availability of the submission server. If the Student Volunteers Program Chair is notified of a hardware or service failure in the submission system, he or she will authorize an appropriate adjustment and inform applicants via the SIGGRAPH Asia 2015 website. All other network failures between your location and the SIGGRAPH server will not exempt you from the deadline. Note that the local clock on the submission server determines the final submission deadline time.


When and how will I be notified if I have been accepted?

All applicants who submit a completed application will be notified via email by 31 July 2015, 23:59 UTC/GMT. Team leaders will be notified by 30 June 2015, 23:59 UTC/GMT.


Back to FAQs links


Am I expected to speak English?

Most definitely, applicants must be able to converse in English fluently. Of course, knowledge of other languages (such as Japanese in this instance) adds value to your application.


How do I apply to be a Team Leader?

Apply by 12 June 2015, 23:59 UTC/GMT. Only open to students who have previously served as Student Volunteers. Please complete the regular Student Volunteer application and the Team Leader essays by 23:59 UTC/GMT.

(Convert to your time zone.)


In my application, I indicated that I need housing and agreed to work 24 hours. Will accommodation automatically be awarded to me?

No, unfortunately not all applicants who request for housing can be provided with accommodation due to tight capacities. However, the committee will try to house as many international SVs as possible.


My email address will be changing soon. How can I notify you of the update?

You can change your contact information using the online system at any time.


I have submitted the online form, but it still allows editing. Am I done?

Yes and you may continue editing it until the submission deadline.


Back to FAQs links


Acceptance and Deployment

I am a Student Volunteer working 24 hours and I am receiving complimentary hotel accommodation. However, I will arrive a day early at the conference. Can I get an extra night of accommodation?

No. Decisions on complimentary housing are final and cannot be negotiated.


I have been accepted as a Student Volunteer, but I am no longer able to attend the conference. Who should I notify?

If you need to decline your position for any reason, please send an email to the Student Volunteers Chair as soon as possible so that we can make alternative arrangements.


What should I wear during the conference?

Lightweight, comfortable clothes and shoes (appropriate t-shirts, polo shirts, shorts, jeans, trousers, and sneakers). Many attendees dress casually during the conference, and formal business attire is generally not required. Note that this is a professional conference and thus, if you are not sure if something is appropriate or not, please ask.

*Please take note during November in Kobe, Japan temperature is between 10° Degrees Celsius / 50° Fahrenheit to 17° Degrees Celsius / 63° Fahrenheit


What are my working hours like?

Depending on the duties assigned, Student Volunteers may have shifts that start as early as 7am and end at 7pm. However, there are shifts that do run later. Some Student Volunteers may have schedules that run as late as 11 pm.


What is a Student Volunteer expected to do during the conference?

There are numerous tasks to be done by Student Volunteers, including checking passes at venue entrances and assisting at registration counters. All these tasks play a very important role towards the success of the conference.


What is a Team Leader expected to do during the conference?

Team Leader's tasks, on top of the usual Student Volunteer tasks, include managing Student Volunteers in their respective areas and coordinating volunteer duties with the SIGGRAPH Asia 2015 Committee members. Team Leaders also aid in training and supervising Student Volunteers, as well as assisting committee members and attendees.


Can I bring personal items and bags to the convention center?

Yes. The Student Volunteers' office will reserve an area for Student Volunteers to keep their personal items. However, do note that SIGGRAPH Asia 2015 Conference Committee will not be responsible for any lost or stolen items.


What should I do if I am dismissed early from my shift?

You should inform your Team Leader and then report to the Student Volunteers' office. If you cannot find your Team Leader, please report directly to the Student Volunteers' office.


Back to FAQs links


General Matters

Are cameras allowed in the conference?

SIGGRAPH Asia 2015 does not allow cameras or recording devices. You can take your camera to the receptions, but cameras are not permitted in the convention center unless you have an approved media pass.


Will I be able to experience some of the exhibits and other conference events?

Yes. As one of the perks of being a Student Volunteer, you will have the equivalent of a Full Conference registration, so you will be able to go almost anywhere in the conference. The exhibition hall and most of the conference will be open to you during your free time.


My question is not in these FAQs. Who should I ask?

Please send an email to the Student Volunteers Chair and he will reply to you as soon as possible. Should your question apply to other Student Volunteers as well, we will post your question, the answer to it, and other additional information on the web site.


Back to FAQs links


Ready to apply? Access our application system here. Good luck, and we hope to see you at SIGGRAPH Asia 2015!


All deadlines are 23:59 UTC/GMT.

12 June 2015

Team Leader Applications Due

30 June 2015

Team Leader Application Results Sent

Student Volunteer Application Deadline

31 July 2015

Student Volunteer Application Results Sent

End September 2015

Housing Notifications Sent

2 - 5 November 2015

SIGGRAPH Asia 2015

end faq